When conducting a remote board meetings, it is essential to have a solid structure to ensure that the discussion is efficient and on track. This is simpler when participants have an agenda in place that will guide them throughout the meeting. It’s also beneficial to distribute the agenda and any associated documents to attendees in advance via a secure online portal to allow them to take notes as they add items, and examine them prior to the meeting starts.
Reducing distractions is another method to ensure the success of a remote board meeting. The ideal scenario is for participants to take the call in an uncluttered office or home space that isn’t filled with a lot of distracting noises. This will decrease the likelihood that they’ll tune out and miss the key points that are being discussed http://www.boardgreenroom.com/ during the meeting.
Also, it’s recommended to ask participants to mute their microphones when not speaking, to lessen distracting background noise during the meeting. The person who is designated to take minutes must ensure that they note all motions in full, as well as the person who made the move and the person who backed it. It is essential to keep the record in a clear manner that can be used as a reference or for legal purposes in the future.
It’s also important to stick to the time limitations you determine for each item on the agenda to prevent the meeting becoming a drag. You can promote an efficient gathering by encouraging attendees to put ad hoc discussions in a parking space so they don’t disrupt the main discussion.
